Vacant units are more than empty spaces—they’re missed opportunities for property managers. Turning over a unit efficiently after a tenant vacates is critical since each idle day equates to lost income. Therefore, crafting a solid strategy to reduce vacancy duration is essential.

Below you’ll find actionable advice to shorten the turnover time—the period between the departure of one tenant and the readiness of the property for the next.


Planning Ahead for Tenant Exit


  1. Anticipate Tenant Departure from the Start:

It may sound counterintuitive, but there’s a direct correlation between your future unit turnover and the tenants you select. To minimize maintenance time post-departure, select tenants carefully.


  1. Create an Exit Roadmap for Tenants:

Implement a set of rules for tenants to follow when vacating. These guidelines streamline turnover by outlining step-by-step actions for the tenant, complete with critical deadlines.


Proactive Actions


  1. Pre-Exit Planning:

Utilize the standard notice period (typically 60 days) before a tenant departs to inspect the property and plan any necessary work. This allows you to schedule repairs and services ahead of time.


  1.  Automate the process:

In an era of rapid change and multitasking, property management process tracking ensures that no detail is overlooked and that tasks are completed on time and to the appropriate standards. Use the latest developments in automation so you don’t miss a thing.


Control and Attention


  1. Enhance Inspection and Scope of Work Determination:

The key to successful preparation of a property unit lies in identifying all problematic areas and determining the scope of work, which is contingent upon a thorough examination. At Metro Property Management, we use a number of templates to make sure that the property is properly inspected and that no detail is overlooked. Our appraisal manager uses a specially designed form that includes about 150 criteria for assessing the condition of real estate with before and after photos. Therefore, the verification process is fast, thorough and organized. And the analytical report allows you to quickly plan the necessary work.



Monitor the life cycle of equipment and electrical appliances. No matter how well the tenant treats the property, there is a generally accepted life cycle for electrical appliances and key elements of the home. Their monitoring and replacement during the lease will not only improve the rental experience of the current tenants, but also postpone the costs for a longer period, avoiding significant financial losses for one unit of time.


Build great relationships with your residents. Over half of tenants make the decision to move due to unsatisfactory rental experiences. Dissatisfaction with maintenance services, slow response to requests, and lack of effective communication all compel your residents to seek new housing. By enhancing their rental experience, you gain loyal residents who are likely to renew their lease agreements, ultimately reducing your expenses on property preparation and the search for new tenants.


Adopt a flexible leasing approach. It’s not necessary to plan the rental of all vacant spaces from the first day of the month. Planning and ending lease terms as soon as a property becomes available, rather than starting all leases on the first day of the month, allows for a harmonious distribution of workload among workgroups and the construction of operations according to a realistic schedule.



Implementing these strategies not only maximizes revenue by minimizing vacancy times but also enhances the tenant’s experience and the overall efficiency of property turnover. Consider this a blueprinted pathway to streamlined success in the competitive realm of property management.

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